General Event Parking Information

The goal of Harvard Parking Services is to provide the best possible service with the greatest amount of flexibility and convenience to the Harvard community.

Event coordinators should review their transportation needs as an initial part of the event planning process. We recommend that all planners schedule any upcoming events with our office as soon as possible as some requests may not be approved for certain lots due to space constraints. Lists of commercial garages in the area, maps and shuttle service contacts are available upon request.

Harvard Parking Services also works closely with the City of Cambridge when city spaces are required for University events. In order to secure meters or other city spaces, requests must first go through Harvard Parking Services. Requests from Harvard affiliates will be directed by Cambridge Traffic and Parking back to Harvard. This assures the city that all Harvard University spaces are utilized first.

Support with larger events such as Passenger Transport and/or valet assistance are also possible options. Our coordinator will connect you with the University’s preferred vendors.

Please note: the costs for securing Cambridge permits, providing passenger transport or offering valet service will be charged in addition to the event parking fees. 

Event Fee Structure (Effective July 1, 2011)

Event time (Weekdays, Weeknights, Weekends, Holidays)

# Of Vehicles

Cost Per Hour

Minimum Cost

0-10

$30 an hour

$120

11-25

$40 an hour

$160

26-75

$50 an hour

$200

76-150

$75 an hour

$300

151-250

$100 an hour

$400

251+

$125 an hour

$500

    • A new rate structure is in place as of July 1, 2011. Any events booked with Parking Services prior to July 1, 2011 will not be affected by the rate increase (with some exceptions).
    • $50.00 administrative fee will be assessed to any booking/change made less than two weeks in advance (if accepted by Parking Services).
    • Minimum billing costs are based on contract requirements of the Monitor union (HUSGPMGU) for filling of shifts.
    • Parking Services reserves the right to require additional monitor coverage and traffic control for large events. The costs for additional monitor coverage will be $30.00 an hour, per monitor, for a minimum of four hours.
    • Events booked for less number of vehicles than actual counts will be charged accordingly.
    • Events booked for a parking facility that is not open on weekends require a six-hour minimum.

Schedule Event Parking

To schedule an event, a request must be in writing (Special Event Parking Request Form) and sent (preferably by e-mail) to: event_parking@harvard.edu, or fax 617.496.8278.

Once the following information is received, the Parking office will contact you.

The following information must be provided in order to process your request:

  1. Name of event
    • The title of your parking event should coincide with the description your guests mention to Parking Services Monitors 
  2. Location of the event
  3. Day and date
  4. Approximately how many vehicles
  5. Time of event 
    • Please include one hour before the start of the event, and one hour after the end of the event.
  6. Desired parking location
    • First and second preferences 
  7. Contact information:
    • Name
    • Address
    • Phone number (day and evening)
    • Fax number
    • E-mail

Public Parking Around Harvard Square:

Please click here for a list of local parking garages.

Contact

Harvard University Parking Services
Smith Campus Center (formerly Holyoke Center) 8th Floor
1350 Massachusetts Avenue
Cambridge, MA 02138
Phone: 617-495-3772
Fax: 617-496-8278
Email: parking@harvard.edu
Read more about visiting the parking office, for information about finding parking while visiting.

You must have Javascript enabled to use this form.