Starting in 2013, Harvard University’s CommuterChoice program is pleased to offer reimbursement for bicycle expenses under the Bicycle Commuter Benefits Act! Bicycle commuters are eligible for tax-free reimbursement of up to $20/month at a maximum of $240/year for the costs associated with bicycle purchase, improvement, repair and storage. Unlike an FSA, reimbursement comes directly from the University and is not set aside by the individual employee.
Please note, according to the federal legislation, a qualified bicycle commuting month is one during which a benefits eligible employee does not receive a University subsidized monthly MBTA transit pass or a University annual parking permit.
Who is eligible? Full time benefits eligible employees who commute by bicycle to work.
What is reimbursable? Bicycle commuters are eligible for tax-free reimbursement of up to $20/month at a maximum of $240/year for the costs associated with bicycle purchase, improvement, repair and storage. Purchases such as bicycle apparel, clothing, safety gear, or Hubway memberships are not eligible at this time.
How do bicyclists take advantage of the subsidy?
- Complete a Bicycle Expense Reimbursement Request form, including proof of HUPD bicycle registration
- Submit the completed Bicycle Expense Reimbursement Request form to Crosby Benefit Systems along with original or photocopied receipts between January 1 - March 31, 2014
What form of supporting documentation is needed? For all expenses, attach bills or evidence of charges that clearly state all of the following:
1. Name of service provider
2. Nature of service or supplies
3. Amount of reimbursable expense under the plan
4. Date(s) of service
Please direct all inquiries to either Crosby Benefit Systems or the CommuterChoice program:
Crosby Benefit Systems: email@example.com or 1-800-462-2235#6
CommuterChoice: firstname.lastname@example.org or 617-384-7433(RIDE)